ASI FrontDesk 5.1.0 Quick Start Guide

The check in procedure is just few mouse clicks. Select a room that is empty and click on it once. You will see the following form pop up. We shall refer to this form as the Guest Folio, since it contains all information pertaining to the guest for the duration of the particular stay.

Click on the picture above for a zoom version

You have some options here.
1. Use customer’s driving license (if it has magnetic strip on it). Click on the  icon and swipe the driver license in the magnetic swipe card reader. The customer information will be filled in automatically.

2. If the customer has stayed at your property before (and you had checked in the customer using this software and computer), then  just enter few letters of his last name and first name. Then click on  icon. You will see names matching the letters you have entered, select the appropriate guest by clicking on his/her name. The guest information will be filled in automatically.

3. If you do not have magnetic swipe card reader and the guest has never stayed before at your hotel, then just fill in all information you wish to maintain in the Guest Information and Identification Information areas of the form.

If this rental is for one day only, and with cash payment at the time of check in, you can just click the Exp. Chk-In button. The check in process is finished. Note that the Exp. Chk-In button can be configured to become inactive from configuration.

If this is not Exp. Chk-In, then select the Rate Type, Number of Days and Number of Persons, if required. If you collect the money at the time of rental, then click on Amount Paid text on the form. The following form will be displayed.

Amount Paid Details

Click on the picture above for a zoom version

Change the amount paid if different then shown. Select the Pay Type and click on Add. You will now come back to check in form. Click on Check-In. The guest is now checked in!

Note: Changes to information in Guest Folio can be made any time after the guest has checked in. To make  changes just click on the room number on Main Screen. The folio will open up.

 
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