ASI FrontDesk Start Up Guide
Overview
Setup
Color Scheme
Introduction
ASIFD Configuration 5.1 – Getting s
tart
ed
Configure your property
Add Property Information
Add Applicable Taxes
Add Other Charges
Add Desk Clerks (Users)
Add Room Types
Add Rate Types
Add Rooms
Arrange Rooms & Room Size
Complete Configuration
Additional Configuration topics
Room Operation
House Keeping
House Keeping Room Assignment
Room Status Color
Identification Types
Payment Type
DNR Reasons
Emergency
Thank You Message
Folio Notice
Rental and Display options
Report Options
Print Invoice Options
Expense Management
Video Setup
Snap Grid Size
ASIFD 5.1 Operations – Getting Started
Authorization
Login
Start New Day
Room Rental Cycle
Check In a Guest
Adding Other Charges Guest Folio
Changing Room Checked-In Guest
Undoing a Room Operation
Creating a Direct Billing Account
Printing Folios
Check Out
Company Paying the Account
Authorizing the Guest
Encasing the Charges
Group Operation
Reports
Additional Operations topics
Deleting a Day
Locking a day
Changing Room Status
Changing the password
Change Desk Clerks
Guest Ledger
Block Dates
New Reservation
Edit/Delete Reservation
Late Checkouts
Guest Database
Guest Checkouts
Insert Transaction
Delete Transaction
Block Rooms
Account Payable
Account Payable by Accounts
Guest Message
Lost and Found
Bulk Charges
Stay Information
Check-In Information
Advance Guest Search
Assigning bad debts
Backup Database
Change Year
Expense Management
Viewing Delinquent Rooms
Viewing Maximum Stay Rooms
Viewing Rooms with Undelivered. Mes.
Network Locks
Refresh Rooms
Phone Directory
More Reports
A
SIFD Configuration 5.3
Getting started with ASIFDC
Configuring Property Information
Configuring Rates
Creating new rate types
Managing existing rate types
Configuring the Rooms
Classifying the Rooms
Managing Room Types
Configuring Room Amenities
Adding Room Amenities
Assigning Room Amenities
Managing Room Amenities
Configuring the Rooms
Create new Rooms
Managing the Rooms
Managing the appearance of rooms
Call Accounting Management
Adding Extensions
Assigning Extensions to Rooms
Managing Extensions
Room Owners
Adding Room Owners
Assigning rooms to room owner
Managing Room Owners
Configuring Thank You Message
Message for Folio
Message for Reservation
Configuring Tax
Store Tax Values
How to get a free form or exempt the tax?
Modifying the existing Tax Values
Currency Exchange and Bifurcation
Bifurcation
Currency Exchange rate
Configuring Payment Types
Creating new Payment Types
Managing existing Payment Types
Configuring Other Charges
Creating new other Charges
Managing existing Payment Types
Creating and Changing Other Charges
Creating Desk Clerks
Managing Desk Clerks
Store Do Not Rent (DNR) Reasons
Configuring Identification Types
Creating new Identification Types
Managing existing Identification Types
Store Emergency Numbers
Rental and Display Options
Setting the Rental Options
Deciding the Display Options
Deciding the Guest Rental Options
Deciding the Credit Card Charge Method
Setting Online Credit Card Payment
Automate the room status change
Setting Room Rent Posting
Setting the Folio number
Setting the Lock Days
Setting the Localization Option
Activation Features
Report Options
Deciding Daily Report Options
Deciding General Report Options
Deciding Night Audit Reports
Configuring Folio Notice
Store Folio Notice
Store Reservation Notice
Print Options
Setting Print Invoice Options
Setting Print Reservation Options
Expense Management
Configuring Payable Categories
Configuring Receivable Categories
Configuring Accounts
Setting Video Take or Setup
Deciding the picture take up location
Change the path to store the picture
Configuring Cash Drawer
Defining Cash Drawer currencies
Managing Cash Drawer
House Keeping
Configuring the Group Types
Configuring Column Types
Assigning the Rooms to group
A
SI FrontDesk 5.3
Getting started with ASIFD
Creating new day
Managing Days
Deleting a Day
Locking a Day
Changing a Year
Reservation
Making Normal Reservation
Making Group Reservation
Managing Normal Reservation
Managing Group Reservation
How to Check In the reserved guest?
How to check in reserved Group?
Guest Operations
Viewing the Guest Ledger
Managing Guest Database
Managing Group Database
Advance Guest Search
Consolidate Guest Details
Flight Information Database
Airlines Database
Airport Database
Transportation Company
Business Sources
Define Business Sources
Add Business Source Contacts
Special Rate Definition for Business Contact
How to assign the business source to guest?
Checking In a guest
Simple Check In
Group Check In
Guest paying part of amount as advance
fast Check in, guest paying entire money
Printing Invoice at Check In
Managing the Checked In Guest/Group
Adding/Modifying Other Charges
Share Information
Authorizing the guest
Modifying the Rate Type Selection
Modifying Rate Type
Modifying existing rate of Room
Changing the Room
Exchanging the guest rooms
Setting wakeup call time
Setting Call Limit
Posting the unposted calls
Modifying the Previous Check In details of the day
Adding/Modifying the Amount Details
Canceling the Check In
Ungroup a guest
Regroup a guest
Checking Out a Guest/Group
Simple Check Out
Encasing the Charge
Rapid or Fast Check Out
Modifying the Check Out date
Printing Invoice at Check Out
Direct Billing the guest
Late Check Out
Group Check Out
Direct Billing
Creating an Account
Company Paying the amount
Disable an account
Managing the account
Account Reconciliation
Account Consolidation
Managing Transactions
Inserting a Transaction
Deleting a Transaction
Restoring Transaction
Changing the path of back up
Room Status
Room Status Cycle
Changing the Room Status
Blocking the Room from renting
Changing the Room Status Color
Expense Management
Adding Expenses (Accounts Payable)
Adding Payments (Accounts Receivable)
Viewing Expenses by Accounts
Viewing Expenses by category
Viewing Payments by Accounts
Viewing Payments by Category
Trapping Guest Messages
Adding Guest Messages
Marking Delivered Message
Viewing those rooms with message to be delivered
Room Operations
Finding Rooms
Adding Guest Feedback
Network Locks
Refresh Rooms
Today's View, Stay View, Inventory View
More Utilities to enhance the ability of desk clerk
Reminder
Calculator
Command Prompt Utility
Maintaining Phone Directory
Viewing Emergency Numbers
Changing the Desk Clerk
Changing the Password
Assigning Bad Debts
Adding Other Charges to many rooms simultaneously
Maintaining the Lost/Found Items
Assessing Guest Feedback
Document & Emailing
Query Module
Viewing all the rooms whose balance is non zero
Viewing the rooms whose guest stay exceeds the recommended maximum stay
Viewing all the rooms with undelivered messages
Locking the room form carrying the operations
Identify different room types
Displaying the stayed days and days left more
Viewing Today's View, Stay, Inventory view
Shortcut Keys
Managing Database
Backup Database
Restore Database
Night Audit
Closing the desk clerk shift
Home Page